An ENORMOUS thank you for your offer to host Thursday Night Supper. As a volunteer run club, we appreciate your willingness to help.

Shift Times*

Set Up: 5:00-7:00 P.M.

Clean Up: 7:00-9:00P.M.

*If everything is done earlier than 9:00pm, you may lock up and leave earlier.

Access

The Club Manager, Kate Clark will be at the club when you arrive to give you access to the clubhouse. She will be available to help host couples to ensure that TNS runs smoothly.

RESPONSIBILITIES – BEFORE TNS

• Grills
  1. Ensure that the grills are lit
  2. Both charcoal grills should be lit at or about 5:30pm; Gas grill should be lit by 6:00pm

• Picnic Tables
  1. Make sure tables are organized nicely on the grass
  2. If tables have been moved around by the landscaper, please have the Club Manager assist you in moving them to where they should be for TNS

• Buffet Tables (for catered food or assigned potluck dishes)
  1. The buffet tables are located inside the Clubhouse.
  2. Ensure they are properly laid out (one kids table against west windows, two adult tables set out in middle of clubhouse)

• Round Tables on Clubhouse Porch
  1. These tables are used for welcoming members to TNS
  2. Ensure there are two tables with at least a couple of chairs each
  3. Set up name tags and markers on one of the tables

• Picnic Tables
  1. Place table cloths & flowers on all picnic tables
  2. Tablecloths are located in the Clubhouse pantry
  3. Wipe down any tablecloths that need it (cleaning supplies are in Clubhouse pantry)

• Tablecloths – Buffet Tables
  1. Place black tablecloths on buffet tables in Clubhouse

• Tablecloths – Round Porch Tables
  1. Place tablecloths on round porch tables.

• Name Tags
  1. Set out the name tags and sharpies on a round porch table
  2. Name tags and sharpies are located in the left most drawer of the island

• Clubhouse Bathrooms (NOT pool house)
  1. Make sure the Clubhouse bathrooms are unlocked, tidy and stocked with TP
  2. Alert Club Manager to any issues involving the bathrooms

• Lights
  1. Turn on all lights in the Clubhouse and plug in lights over the picnic area

• Prepare buffet tables
  1. Set out plates, napkins, plastic cutlery (all in pantry)

• Water & Lemonade Coolers
  1. Make lemonade and place on island counter in Clubhouse
  2. Fill water cooler
  3. Place solo cups next to lemonade/water coolers (located in Clubhouse pantry)

• Condiments
  1. Set out condiments on island (they are in one of the fridges in the Clubhouse pantry).
  2. Condiments include: Ketchup, Mustard, Mayo, Relish and Pickles

• Chips
  1. Set out the chips in a serving basket (located in pantry) and place on island

RESPONSIBILITIES – DURING TNS

• Trash
  1. Keep an eye on the trash both inside and outside the Clubhouse.
  2. If you see trash on the ground, please pick it up
  3. Empty garbage cans into the dumpster and replace them with new trash bags.

• Buffet Tables and Food
  1. For potluck, ensure buffets are organized and tidy
  2. For catered dinners, alert Caterer of any food issues or need for the buffet tables to be tidier

RESPONSIBILITIES – POST TNS

• Trash
  1. If you see trash on the ground, please pick it up
  2. Empty garbage cans into the dumpster and replace with new trash bags

• Tablecloths
  1. Wipe down all tablecloths and put them away in the Clubhouse pantry.
  2. If cloth tablecloths are used for either the Buffet Tables or Porch Tables and are dirty/need to be washed, leave them in a pile on the island

• Bathrooms
  1. Ensure bathrooms are tidy and lock the Clubhouse bathrooms at the end of the night (you can get the key from the Club Manager)

• Lights
  1. Unplug the lights over the picnic area and turn off lights in the Clubhouse

• Music
  1. Make sure music is turned off at the end of TNS

• Clubhouse
  1. Ensure Clubhouse is tidy
  2. Lock Club House upon departure (or arrange with Club Manager to lock Clubhouse)

• Note: if it is getting close to TNS closing time and members are still enjoying their time, please do the following:
  1. Ask to clean and put away their table cloth or let them know that they will be responsible for it;
  2. Let them know that you will be cleaning up and locking the Clubhouse shortly and ask them if they need anything prior to doing so; some members have a key and will offer to lock up the Clubhouse and unplug the lights when they are done. That is OK, you simply need to ensure that someone will be responsible for it.

RAIN

• IN CASE OF RAIN, THE SET UP COUPLES STILL NEED TO COME TO THE CLUB AT THE DESIGNATED TIME.
• Assisting couples should contact Mekhala Middleton that evening to see if they are needed.

CONTACTS

• TNS Issues or Questions
  • Contact Mekhala Middleton on her cell at 312.405.9042(text is best)

• Club Manager
  • Kate Clark: Cell Phone – (847) 767-8886